§ 3-2-362. Collection and record-keeping.

(a)

Every person engaging in a short-term rental business with a valid certificate of registration shall collect the short-term rental tax from each lessee of short-term rental property at the time of the rental. The amount of the tax shall be separately stated and added to the rental price or charge.

(b)

Every person collecting the short-term rental tax shall maintain a record of the rental transactions for which the tax is collected. This record shall, for each transaction, contain the following:

(1)

a description of the property rented;

(2)

the period of time over which the property was rented;

(3)

the name and address of the person to whom the property was rented; and

(4)

the total amount charged for the rental, including all late charges, penalties and interest.

(c)

Every person engaging in a short-term rental business shall maintain a record of the rental transactions which are claimed to be exempt from payment of the short-term rental tax. In addition to the information specified in subsection (b), this record shall, for each transaction, contain the following as applicable:

(1)

a copy of the Virginia Department of Taxation tax exemption certificate;

(2)

a copy of the U.S. State Department tax exemption certificate which specifies the exempt lessee by name; or

(3)

other explanation and proof of the claimed exemption.

(Ord. No. 4633, 11/21/09, Sec. 2)

(Ord. No. 4633, 11/21/09, Sec. 2)