All members of the board shall be entitled to vote and the decisions of the board
shall be determined by a majority vote of the members present. A quorum of five members
present is required before the board may take official action. A member present but
not voting shall be considered in counting a quorum. When voting on any question the
determination may be made by secret ballot but no proxy shall be allowed at any time;
provided that nothing herein shall prevent either party from having a poll of the
board. All meetings of the board shall be open to the public and a full and impartial
hearing shall be granted on all matters. Insofar as reasonably possible, all hearings
shall be informal and free from technical rules of law and evidence. The secretary
of the board shall cause minutes of its proceedings to be kept and all findings and
decisions be reduced to writing and entered as a matter of public record in the office
of the secretary. In matters concerning the procedure for meetings not covered by
this chapter, the board may establish its own rules, provided these are not contrary
to the mandate or spirit of this chapter. The board shall render each six months to
the city council a written report of its activities under the provisions of this chapter
along with any comments and recommendations as it may choose to make. The board shall
meet at least once each month from September to June, and may meet in July and August.
Members shall serve without compensation but may receive any reimbursement for expenses
as the council may from time to time allow. The board shall not expend or authorize
the expenditure of city funds except with the specific approval of city council. (Code
1963, Sec. 2-144; Ord. No. 4703, 1/22/11, Sec. 1)
